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Running a Pilates studio or business is a rewarding experience because you get to help people live healthier lifestyles. But at the end of the day, it’s also a business. For it to thrive it needs proper management and this means smooth handling of payments, organized schedules, and an overall great experience for your clients.
The problem? Trying to juggle everything manually can be frustrating. You often have to deal with scattered client records, missed bookings, and spending more time on admin than teaching your classes. That’s what makes Pilates scheduling software a must-have. The right tool will make the running of your studio seamless so you can focus on your clients.
We know that finding the perfect software can be overwhelming. Most of the good ones are too expensive and many of the affordable ones don’t have the right features.
So in this guide, we’ll break down the top five Pilates studio software options for 2025, covering different needs and budgets.
Whether you own a studio or you coach online, we've got your covered. Let's dive in.
The 5 Best Pilates Studio Software
Here are the top five software for Pilates studio management.
1. EZbook - Best All-in-One Pilates Software for Solo Instructors & Teams
Best for: Pilates studio owners who want an affordable solution that’s easy to use and set up, with all the necessary features. It is ideal for solo coaches or small teams of coaches looking to automate busy work, track payments, schedule classes, and share progress with their clients.
EZbook is specifically designed to take the heavy work off your hands. You can track your revenue and growth, monitor and share clients’ progress, schedule sessions, manage memberships, and capture leads all in one simple platform.
The best thing about EZbook is its pricing as it’s free to start. It’s perfect for small studios with a tight budget or personal trainers who are just getting started.
Pros
Super easy to set up and navigate
The most affordable pricing (free to start)
Comprehensive management features in one simple platform
Easily track payments and grow your revenue
Cons
Not the most suitable option for studios with multiple locations or a large client base
Pricing
Free to start and only $1.99/month for up to 100 clients
2. Zen Planner - Best for Fast-Growing Pilates Studios
Best for: Pilates instructors looking for gym management software with advanced scheduling and reporting features. Zen Planner is ideal whether you’re just starting out as a personal trainer or looking to manage multi-location studios.
This Pilates studio software helps you not just automate tasks, but also scale your business. Its membership management features allow you to manage a client’s information in one place, from registration to billing to communication. Clients can also log workouts and interact with the community for an even better experience.
Zen Planner comes with some great sales and marketing tools to help you grow your Pilates business too. You can send personalized messages to potential clients with AI and quickly launch campaigns using ready-made templates.
Pros
Amazing tools for scheduling and managing clients for growing studios
Automated sales and marketing tools
Offers a membership app for a better client experience
Powerful reporting and analytics features
Cons
Can be expensive for smaller studios
May take time for new users to set up and navigate
Pricing
Starts at $99/month
3. Acuity - Best Pilates Scheduling Software for Solo Instructors
Best for: Independent personal trainers and small studios in the market for a simple scheduling tool.
This straightforward software makes it easy to manage client appointments by automating bookings. Clients can book with you, cancel their appointments, and reschedule in a few simple steps. All you have to do is set your availability, customize how clients make their bookings, and block off personal time.
Acuity is perfect for small businesses that want a smooth solution for handling bookings without investing in a comprehensive studio management system.
Pros
Quick to set up and easy to use
Automated booking, simple for clients to book, cancel, reschedule
Customized intake forms to grow your business
Cons
Simple scheduling software with no advanced studio management features
Pricing
Starts at $16/month
4. OfferingTree - Best Comprehensive Software for Pilates Studio
Best for: Pilates trainers looking for a platform that combines scheduling, payments, and marketing all in one place.
OfferingTree is designed specifically for wellness businesses, including Pilates studios, and is equipped with features to make your work easier and help you grow your business. In addition to simplified scheduling, it allows Pilates instructors to build a professional online presence. With built-in email marketing, website hosting, and client management, you don’t need to be tech-savvy to manage the different aspects of your business.
The software also has features that allow you to create on-demand content, including videos, courses, and challenges for your students.
Pros
Comprehensive Pilates studio software
In-built simple website builder
Email marketing tools to keep clients engaged
Create and sell on-demand videos, challenges, and courses
Cons
Not ideal for large studios with a huge client base
Pricing
Starts at $35/month
5. Upper Hand - Best Feature-Rich Platform for Growing Studios
Best for: Pilate studios that are growing and need a platform packed with advanced features to handle scheduling, billing, marketing, and more.
Upper Hand offers all the basic features of studio management software such as client management, scheduling, and payment processing. But beyond that, it is packed with features to help studios with marketing and communication, facility management, and staff and payroll management.
As your business grows, you can also sell branded merchandise to your clients and potential clients using their retail and inventory features.
Pros
Integrated payment and point-of-sale software
Extensive marketing tools for campaigns and promotions
Facility management for multiple locations
Cons
Higher learning curve
Can be expensive for newer businesses
Pricing
Starts at $76/month
How to Choose the Right Pilates Studio Software
Choosing the right software for your Pilates studio is an important decision. Here are the key factors to consider.
Your budget: There are software solutions for pretty much any budget. But understand that most free or cheap software won’t have a lot of features. Comprehensive software may be expensive but it comes with advanced features. Consider your needs and find the solution that works for you. Some solutions like EZbook manage to offer amazing features for scheduling, tracking and sharing progress, and automating tasks at a very affordable price.
Features offered: Determine what features are important to you and find a solution that offers that. Do you want software just for scheduling your Pilates sessions or software that offers everything from client registration to marketing and analytics?
Ease of use: Platforms like EZbook and Acuity are pretty straightforward to use, both for you and your clients. Others can be a pain to navigate and may even be frustrating. So make sure you find an app with a user-friendly interface.
Ready to taking your Pilates business to the next level?
Try the world’s easiest way to track client sessions and progress, schedule sessions, and level up your Pilates business.
EZbook is the easiest, most affordable all–in-one software that you can use to schedule and track sessions, capture leads, and share progress with your clients. Use on-the-go as a mobile app or on your desktop for convenience.
PS: We offer a $0/mo generous free plan.
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