Are you a Personal Trainer or a Fitness Studio that tracks client workouts in an Excel or Google Sheets? Perhaps you're struggling to find the right medium to track and share client progress?
In this guide, we will share effective ways of tracking your clients' workouts, assessments, and progress. Let's get on with it.
How to use Excel or Google Sheets efficiently
The best way to organize an Excel sheet or Google sheets to track client workouts is to store 1 book per client. This way, you can track each clients' assessments, workouts, progress, and sessions all in one place. Google sheets is free and easier to use than Excel since everything is updated and stored directly into the cloud (vs. Excel which stores on your local desktop).
Here's a tabular structure you can use on Google sheets:
Client information: name, contact information, start date, assessment and goals
Client package history: client orders, payments, and session history
Workouts: Workouts and personal records for each session
Progress: Key metrics and progress against goals
Pros and Cons of Using Google Sheets or Excel for Tracking Workouts
Pros
High flexibility: Be as detailed or concise as you like. A tabular structure gives you the freedom to structure workouts best suited to your style
Free: Google sheets are free to use and give no additional cost to you.
Cons
Difficult to maintain: If you are on-the-go taking client sessions, you'll need to spend time before and after your sessions to note everything down in detail. This means, you may need to duplicate efforts in noting down your session workouts either on your phone notes or diary and then move them over to a Google sheet.
Poor share-ability: Sharing the spreadsheet with your clients can be a pain. Each time you get a new client, you'll need to add a spreadsheet and over time, this can be a mess to maintain on Google drive. Finding the quick link to the spreadsheet and sharing with your clients can take added effort and time.
Inconvenient for clients: Most people (including clients) find it difficult to digest information in detailed tables especially if they are not mobile friendly. Have you tried access Google sheets on your mobile device? It can be a bit daunting to view all the data at once and may not motivate your clients with the intent of showing results and progress.
Get the Free Personal Training Program Template Excel
Here's a Free Alternative to Using Google sheets and Excel
EZbook is the world's most flexible workout logger
Use copy-paste templates to plan all your client's sessions. Never retype a workout.
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Share progress with your clients using stunning charts
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Personal Trainers & Fitness Coaches from 20+ countries use EZbook to:
Log client sessions, ultra-fast and on-the-go
Share workouts & progress with clients
Capture leads for free from social accounts
Schedule and plan sessions in advance
Track payments, revenue, and your growth 🚀
For each session, log your client's workouts & progress...
Click to copy a previous training log or progress check and paste to update metrics in seconds. No need to retype workouts, ever!
EZbook lets you use flexible templates for assessments, workouts, progress checks and more.
Click to share workout log and session history with clients
Clients can see a view-only log of their workouts, progress, and session history! The link updates in real-time. Share directly with your clients from their profile.
No need to scramble through your diary or google drive to share a complicated spreadsheet.
The best part? Update workouts and progress on-the-go as you train your clients
Schedule your clients sessions and plan workouts in advance
Then, go to your daily calendar to run through your sessions
Click on the session to access the workout and edit progress
THAT'S IT!
Start logging workouts for free!
EZbook is made for Personal Trainers and Fitness Coaches who want to scale their business by automating busywork and generating more leads. EZbook can help you track a training log for your clients on-the-go. Save time and delight your customers!
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If you need help or would like to learn more about EZbook, write to us at hello@ezbookapp.com. We reply as soon as possible!
FREE Personal Trainer Workout Template for Clients - Excel & Google Sheets: What you should be logging?
Whether you are using a diary, Excel, or EZbook, you need to be tracking a few things to keep a neat track for your client.
Here's an example of what you should be tracking in a workout training log. Feel free to copy-paste this template into Excel or Google Sheets and began tracking!
Keep a separate book for each client. Here's a tabular structure you can use on Google sheets:
Client information: name, contact information, start date, assessment and goals
Client package history: client orders, payments, and session history
Workouts: Workouts and personal records for each session
Progress: Key metrics and progress against goals
Start using the FREE Personal Trainer Workout Excel / Google Sheets Template by clicking on the link below:
You can also copy-paste the following tables into your Excel or Google Sheets trackers.
Client Profile:
Client Name: | John Doe |
Contact Info: | |
Age: | 30 |
Weight: | 175 lbs |
Height: | 6'0" |
Medical History: | No known medical conditions |
Workout Training Log Example:
Date | Exercise | Sets | Reps | Weight (lbs) | Notes |
[Date 3] | Bench Press | 3 | 12 | 145 | Felt strong today |
[Date 3] | Squats | 4 | 10 | 205 | Improved form |
[Date 3] | Deadlifts | 3 | 15 | 245 | New personal best |
[Date 4] | Overhead Press | 3 | 8 | 105 | Needed help |
[Date 4] | Lunges | 3 | 12 | 75 | Better than last time |
[Date 4] | Bent Over Rows | 4 | 8 | 125 | Felt strong today |
Setting Up the Spreadsheet
1. Create a Client Information Sheet:
Begin by setting up a sheet containing client information. Include details such as name, contact information, medical history, and fitness goals. This serves as a reference point for tailoring workouts to individual needs.
2. Build a Workout Template:
Design a template that includes essential details for each workout session. This may consist of columns for date, exercise name, sets, reps, weight, and notes. Creating a standardized template ensures consistency across sessions.
3. Utilize Tabs for Organization:
To maintain clarity and organization, use different tabs for various purposes. Consider having separate tabs for client information, workout templates, and each client's workout log.
Logging Workout Sessions
1. Date and Time Stamp:
Begin each workout session by logging the date and time. This establishes a chronological order for the workouts, aiding in progress analysis.
2. Exercise Details:
For each exercise, record details such as the name, number of sets, repetitions, and weight lifted. This information forms the core of the workout log and is essential for gauging improvement.
3. Notes Section:
Include a dedicated space for trainer notes and client feedback. This allows for communication between sessions and provides insights into the client's experience.
4. Progress Tracking:
Implement formulas to automatically calculate and display progress metrics. This could include total weight lifted, average intensity, or percentage increase in performance over time.
FREE Excel Gym Training Template for Clients
If you are looking for an Excel or Google Sheets Gym Training Template, you can use this link to download the template as an "Excel" or "CSV" file or use as is on Google Sheets.
The template will allow you to use any exercises that you want to plug in.
Here's how you can use it:
Open the link
Make a copy or download the Excel version
Rename the file to a client's name
Edit the four tabs to your liking - Client information, Orders & payments, Workout log, Progress checks. Feel free to delete the tabs you don't need.
Don't forget to save it!
Reuse for each client!
Ready to start tracking client sessions, workouts, and progress?
Start logging client workouts on-the-go with EZbook. You can use EZbook as a mobile app, on your tablet, or on your desktop. Manage your clients, payments, sessions and orders, and log workouts and progress seamlessly in 2-clicks.
We build EZbook from ground up keeping convenience and flexibility in mind for Personal Trainers & Fitness Coaches. Sign up for free. We offer a $0/mo generous free plan.
