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Are you struggling to manage your clients’ workout programs as a personal trainer? Well, it can get overwhelming to manage multiple programs as your clients grow.
What if we say you can track your sessions, manage client workout plans, and assess their progress all on a single platform? Sounds too good to be true, right? That is what workout planner apps can do!
But with a sea of workout planner apps in the market, which is the perfect fit for your personal training needs?
Don’t worry; we have got you covered. We have researched and handpicked the seven best workout planner apps in 2025. When customizing workouts and scheduling a hectic day, you won’t have to break a sweat with these apps.
So what are you waiting for? Let’s explore the best workout planner apps so you can choose a platform that fits your unique needs effortlessly!
Why a workout planner app is a must for personal trainers
As a personal trainer, your job goes beyond just guiding clients through exercises. You’re responsible for tracking progress, keeping clients motivated, and providing tailored plans to help them achieve their fitness goals.
A workout routine planner app can be invaluable in achieving all this and more. Here's why it's a must-have for any personal trainer.
1. Simplifies scheduling and planning workout programs
One of the biggest challenges for personal trainers is creating the best workout schedule for their clients. A workout planner app simplifies this by allowing you to schedule sessions and mark them complete on the go.
You must ensure that the personal training app you select lets you add and edit sessions on the go and also lets you plan ahead of time on the desktop app.
Additionally, with an intuitive app like EZbook, you can avoid typing repetitive workout plans.
Instead, you can just copy and paste them from previous sessions and edit the necessary sections on the go from any device.
2. Tracks progress easily
Tracking a client’s progress is essential for ensuring they are on the right path. A workout planner app allows you to track client performance over time, including metrics like weight lifted, workout completion, and other fitness measurements.
This data helps you and your clients see improvements, spot areas for growth, and celebrate milestones. Plus, you can share visual progress reports with clients, which is a tangible way for them to see how far they have come, which can be incredibly motivating.
Motivated clients will be satisfied with your services and might even refer your services to their friends and family. This evidently can expand your revenue streams!
3. Automates Busywork to Make Time For More Clients
Instead of using multiple tools for scheduling and tracking workouts, a workout planner app automates tasks and offers an all-in-one solution.
The best workout planner apps ensure everything you need to manage your clients' fitness journey is stored in one place, whether it's creating scheduling or logging sessions within seconds, tracking client progress, or storing progress metrics.
Additionally, you need an app that enables you to schedule your client's sessions on the go and helps you keep a record of your payments and revenue. This efficiency streamlines your workflow and enhances the client experience.
4. Adds Flexibility
You no longer have to use clunky software or time-consuming spreadsheets to plan your workouts and sessions. The best workout routine app lets you schedule and log sessions from your smartphone, desktop, or laptop whenever you want with simple clicks.
Moreover, clients come with various fitness goals, schedules, and preferences. A workout planner app allows you to create customized workout plans that suit individual needs while adjusting as things change.
Whether a client is recovering from an injury or needs a workout modification, you can make adjustments instantly. This way, you can keep the workout plan flexible and effective.
List of 7 Best Workout Planner Apps for a Personal Trainer in 2025
Here is a detailed review of the seven best workout planner apps in 2025!
1. EZbook
Best for: Personal trainers and fitness coaches who want an all-in-one workout planner app to schedule, manage, and track sessions along with tracking client progress.
EZbook is one of the best workout planner apps and one of the easiest platforms out there. Personal trainers love using EZbook because of its intuitive interface.
It has one of the most flexible progress trackers in the market, with which you can track any metric you want. Let’s say you are a swimming coach; you can track lap time. Similarly, a weightlifting trainer can track exercise PRs, muscle gain, fat loss %, and really any other metric.
As a personal trainer, you know how crucial time management is, especially on busy days. With EZbook, you can quickly schedule your sessions and mark them as complete on your smartphone, laptop, desktop, or the web.
Additionally, EZbook is the most flexible personal training app. Whether you are a pilates or fitness instructor or offer 1-on-1 special training sessions to athletes, you can customize workout templates according to your client’s needs.
EZbook’s workout logger is the most flexible workout planner on the market. No more clunky exercise dropdowns that force you to choose an exercise from its library. You can add any exercise variation and workout using the quick copy-paste editor to never retype a workout again.
The cherry on top is the pricing, which makes it the most affordable app on the market at 1/10th the prices of competitors.
Key Features:
Get an excellent workout planner app at 1/10th of the market price
Schedule client workout sessions and mark them complete with just 2 clicks
Multi-device compatibility: Access it on your phone as well as your desktop
Beautiful and easy-to-understand client progress charts for clients to view
Quick copy-paste and edit tool to plan workouts and programs (and avoid typing repetitive workout plans)
Customizable client metrics - Track your client’s fitness progress closely
EZbook Pricing
Free Plan for up to 10 clients
Pro Plan for $1.99 per month. Add up to 100 clients
Pro Plus Plan for $9.99 per month. Add up to 300 clients
Pros and Cons
Pros:
Offers a free plan for up to 10 clients and a very affordable $2/month for up to 100 clients!
Grow client prospects by sharing their capture lead form on social media to get new leads directly to your email
Track insights on your revenue and business growth
Cons:
Specialized features like habit tracking are not available.
2. My PT Hub
Best For: Personal trainers looking to create, manage, and deliver personalized training programs.
My PT Hub comes second on the list of the best workout planner apps and is a versatile app designed specifically for personal trainers. On the best workout schedule planning apps, offering a complete toolkit to create personalized workout plans, track client progress, and communicate seamlessly.
It allows trainers to manage everything from program creation to client engagement in one easy-to-use platform.
Key Features:
Utilize pre-made templates to design customized training programs quickly.
Keep track of client progress with detailed metrics and provide support through integrated nutrition plans.
Communicate with clients in real-time and share video workouts for better engagement.
My PT Hub Pricing
Monthly plan is priced at $38.50 for unlimited clients
Annual plan is priced at $33.60 for unlimited clients
Pros:
Offers great value, especially considering the range of features.
Trainers can rely on responsive, helpful support whenever needed.
Provides comprehensive reports to monitor client progress and make adjustments to their plans.
Cons:
Some advanced functionalities are restricted to higher-tier plans.
3. FitSW
Best For: Trainers seeking a cost-effective solution for client management and workout design.
FitSW is a practical app aimed at personal trainers who need an affordable, user-friendly platform to manage clients, track their progress, and design workouts.
It is also one of the best workout apps for beginners and provides a comprehensive client interface for easy workout delivery and feedback.
Key Features:
Detailed progress reports and performance metrics.
Customizable workout plans
Clients can view workouts and provide feedback directly through the app.
FitSW Pricing
Starter plan is priced at $97 per month for up to 10 clients
VIP plan is priced at $297 per month for up to 10 clients
Pros:
An excellent option for trainers on a budget, offering basic features without breaking the bank.
An intuitive design that’s easy to navigate, even for new users.
Advanced tracking and reporting functions that help trainers monitor client performance.
Cons:
Some fitness apps or devices aren’t supported, which can limit syncing and data sharing.
4. Exercise.com
Best For: Fitness trainers who want to create workout programs and monetize their services.
Exercise.com is the best trainer app for fitness personal trainers, offering everything a trainer needs to run their business, including workout creation, client management, and tools to sell fitness products. It provides extensive options for trainers to scale their business and maintain client engagement.
Key Features:
Custom workout & nutrition plans
Integrated payment system
Comprehensive client management tools
Exercise.com Pricing
Pricing starts from $239 per motnh for unlimited clients
Pros:
Trainers can personalize their online presence with their branding.
The app offers excellent tools for managing appointments, accepting payments, and running an online store.
Cons:
The platform can be on the pricier side, particularly for solo trainers.
New users may need time to get accustomed to the various tools and features.
5. Jefit
Best For: Trainers and clients who want a robust workout tracking system with a strong exercise library.
Jefit is a popular app known for its extensive exercise database and comprehensive tracking capabilities, which makes gym planning for beginners super simple. It offers both a client app for tracking workouts and a web portal for trainers to monitor client progress and provide guidance.
Key Features:
Over 1,300 exercises with detailed instructions and video demonstrations.
Trainers can track client performance, and clients can log their workouts.
Clients can connect, share progress, and stay motivated.
Jefit Pricing
Elite monthly plan is priced at $12.99 with no client limit specified
Elite Annual plan is priced at $69.99 with no client limit specified
Pros:
The free version offers great value, especially for those just starting.
A vast database of exercises ensures that trainers and clients have plenty of options to choose from.
Cons:
Premium features, including more detailed analytics and customization, are only available in the paid plans.
6. TrueCoach
Best For: Online trainers who need a simple, effective platform for remote coaching.
TrueCoach is a specialized app designed for remote coaching, enabling personal trainers to create customized workouts, track client progress, and communicate directly through the app. Its intuitive interface makes it a popular choice for trainers working with clients from a distance.
Key Features:
Easily create and assign custom workouts for clients.
Trainers can provide personalized feedback on client forms with video comments.
Stay in touch with clients and track their progress with simple-to-understand reports.
TrueCoach Pricing
The Standard plan starts at $26.34 per month for 5 active clients
The Pro plan is priced at $136.99 per year for 50 active clients
Pros:
Ideal for online coaches due to its user-friendly design and client-focused features.
Easy for clients to follow workouts, share feedback, and stay motivated.
Cons:
The cost can be prohibitive for trainers with smaller client bases or just starting.
Available only for online clients
7. TrainerFu
Best For: Tech-savvy personal trainers who want a comprehensive, cloud-based tool for offline and online training.
TrainerFu is a cloud-based app that provides personal trainers with the tools they need to manage clients, create workouts, and track progress. It offers a wealth of features, including customizable workout templates, detailed tracking, and communication tools.
Key Features:
Custom workout templates
Easily monitor client progress, set goals, and track achievements.
Offer clients instructional content to ensure proper technique and engagement.
TrainerFu Pricing
Trainer Basic is priced at $29 for 10 clients
Trainer Standard is priced at $49 for 20 clients
Trainer Plus is priced at $79 for 40 clients
Pros:
Great value for the number of features offered, making it ideal for trainers with a wide range of clients.
Detailed tools for monitoring every aspect of client progress.
Cons:
With so many features available, it can be challenging for new trainers to fully take advantage of the platform without a learning curve.
Wrapping up!
Choosing the right workout planner app can truly transform the way you work as a personal trainer. The app can make it easier to stay organized, motivate clients, and track progress effectively.
Whether you’re looking for customizable workout plans, scheduling tools, or progress-tracking features, the above-mentioned best workout planner apps provide everything you need to level up your training game.
Depending on your budget, you have multiple options. If you're looking for an all-in-one solution at an unbeatable price, EZbook is for you. EZbook is one such app that will save you time, improve your client’s workout sessions and expand revenue growth with simple, easy-to-use features.
So, if you are looking for a workout planner app that fulfill all your needs without costing a fortune, give EZbook a try!
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