Being a personal trainer means wearing multiple hats—managing client schedules, tracking their progress, organizing sessions, sending payment requests, and delivering top-notch coaching all at once. Let’s be honest—it can get overwhelming.
Are you seeking a solution that will help you track client sessions, share coaching notes and progress, and monitor your payments and revenue? Are you looking for an all-in-one solution to run your business and free up your time to focus on growth? If yes, this blog is exactly for you.
Spreadsheets might come to mind. But let’s face it—they’re more chaos than solution. That’s where personal training apps step in to save the day.
To simplify your life, we’ve rounded up the 7 best apps for a personal trainer in 2025. We will break down their features, pricing, and how they can help you streamline your business with tools like personal training templates.
Ready to take your training game to the next level with some good personal trainer apps? Let’s dive in!
What To Look For In An All-In-One App For Personal Trainers and Clients?
Recent stats say that having a personal trainer app can help you manage 30% more clients. That means 30% more revenue just by removing busywork from your plate. Why miss this opportunity?
There are hundreds of apps for personal trainers, so how do you determine which is the best for you?
Well, first, you need to define your requirements, understand your budget, and check the features they offer. Also, ensure that at least the following functionalities are present on the apps you choose.
Easy Scheduling
Client Progress Tracking
Flexible Workout Plans
User-Friendly Interface
Affordable Pricing
Here are 5 key things you should look for in a top-performing personal trainer app. Let's dive in...
1) Easy Scheduling
Functioning on a time crunch calls for efficient time management. As a personal trainer, your day can be hectic at times due to an overload of sessions. The app you choose should be able to schedule and mark sessions complete on the go.
This one simple feature can do wonders for you if you are in a time crunch. Not to mention, you will also have the liberty to plan your training sessions anytime and anywhere within a few seconds.
2) Client Progress Tracking
Accurate data is the best way to track your client’s fitness or training journey. For example, a basketball coach should be able to track the jump height, or a track coach must get the right time metrics for their client’s sprint time.
A personal trainer app must have a simple and attractive format to see the client’s progress tracking. This way, when you update your client about their performance, they are motivated to continue their fitness program rather than being confused.
The plus point of client satisfaction is that they can recommend your personal training to friends and family. This means a word-of-mouth market and more revenue!
3) Adjustable Workout Plan Templates
It’s easy to find thousands of generic workout routines for your clients online. However, a customizable workout plan that specifically caters to your client's needs is a challenge.
For example, one of your clients might want to lose fat, and another one aims to gain muscle. Providing them with the same workout plan will result in poor progress for at least one of the clients.
A personal trainer app must allow users to fill in accurate information about workout plans. For example, if a client wants to do strength training, you should be able to adjust their workout plan as their weight, measurements, and strength level progresses.
The goal is to find a personal trainer app that creates pre-made workout template layouts for you. However, the app must give you the flexibility to edit the templates according to your client’s fitness goals.
Most personal trainer apps in the market provide a drop-down menu with limited exercises listed. So, ensure that you invest in an app that gives you the freedom to design workout plans and programs.
If you prefer an Excel template, we've got the world's best workout log template with automated progress charts and bonus tabs for tracking client information, payments, and more.
4) User-Friendly Interface
You are searching for an app that can simplify your work. Using an app doesn't need to be another task. Make sure to select an app with a simple, user-friendly interface.
The ideal app should be simple to navigate and have a clean design that works seamlessly on mobile and desktop. The app should make your day-to-day tasks, such as scheduling sessions, tracking progress, and managing payments, quick and hassle-free.
This way, you can focus on training your clients rather than figuring out how to use the app.
5) Affordable Pricing
What is the budget plan you have decided to invest in a personal trainer app? This is one of the most essential questions you need to answer before finalizing a platform.
Burning a hole in your pocket does not make any sense, especially if you are just starting as a personal trainer. Choose a personal trainer app that offers true value for its money. In other words, go with the best features at the best pricing.
Best Apps For Personal Trainers to Use With Clients: Top 7 Picks Of 2025
Here are the seven best apps for a personal trainer that stand out in 2025:
1) EZbook App
Best For: Personal trainers, fitness coaches, and solopreneurs who provide 1-on-1 or small group coaching whether online or in-person
If you are looking for a one-stop solution to track your client’s progress, personalize training sessions, generate leads, and build a personal training coaching brand, EZbook is the perfect choice.
EZbook offers an intuitive platform for personal trainers with 1-click session logging at the best pricing possible. The application also goes the extra mile by letting you showcase client progress using view-only reports and charts that you can easily share with clients.
From tracking weight and sprint times to recording personal bests, EZbook lets you track anything and everything. You can share this quintessential part of your client’s training journey with them through view-only reports.
Don’t have a website? EZbook lets you create professional, stunning lead capture forms in seconds. Share the lead capture form on your social media handles to convert your views into leads. This way, you can get leads directly from there, ensuring no client slips through the cracks. The best part? Get an automated email every time a lead signs up so you never miss it.
Top Features Of EZbook
Affordable pricing at just 10% of the competitor's price
Schedule a client training session and mark them complete in just two clicks.
Multi-device usability: Available on your phone and the desktop
A 100% free plan with no time restrictions
The world’s easiest way to log client sessions and share client progress
Quick copy-paste and edit feature to avoid typing repetitive workout plans
Share client progress with your clients (view-only link) using charts
Join personal trainers from 25+ countries and a community with experts to learn from
Track payments, revenue and growth
Share client progress using flexible and custom progress metrics including weight, waist circumference, sprint time, squat weight, etc.
Pricing Plans
Free Plan: $0/month - Add up to 10 clients and start for free to explore the features.
Basic Plan: $1.99/month - Add up to 100 clients and start your training career.
Pro Plan: $9.99/month - Add up to 300 clients to boost revenue growth and flexibility.
The best part is you can use the free version for up to 10 clients. To know more pricing, you can visit, EZbook Pricing Plans.
2) TrainHeroic
Best for: Personal trainers who provide athletic training programs.
TrainHeroic is a highly flexible learning management system (LMS) that trainers prefer to use to design workout programs for their clients. It provides several features that allow trainers to create training programs that suit the client's requirements and aspirations.
Top Features of TainHeroic:
Tools to design custom workouts for clients.
Integrated communication for better client interactions.
Progress tracking tools for program evaluation and adjustments.
Anyone starting fresh needs a bit of a learning curve
Pricing Plans:
Free plan
Pro Plan costs $75 per month for 26+ clients.
Unlimited Athlete plan costs $1800 annually.
3) Qwoach
Best for: Personal trainers looking who want custom feature development.
Qwoach is a functional app enabling personal trainers to handle clients quickly and effortlessly. The application allows trainers to record the number of sessions with the client, progress, and the entire program for the client on the same platform.
Top Features:
Track client sessions to keep them on track.
Design workout programs to meet personal goals.
Integrated tools for payment tracking and invoicing.
Pricing Plans:
Free plan for 3 active clients and 1 test client
Personal Touch Plan costs $29/month for unlimited active clients.
Ultimate Plan costs $49/month for unlimited active clients.
Note: Each paid subscription at Qwoach offers a 30-day free trial.
4) Everfit
Best for: Personal trainers who are into gym training.
Everfit offers trainers a compelling interface that allows them to track their clients' progress in real time.
It enables trainers to develop unique routines to fit the client’s needs and immediately forward them the workout plans. This functionality makes sessions meet the expected fitness objectives.
Top Features:
Create and share custom workout schedules to suit client needs.
Access client workout records and performance in real-time.
Manage payments and schedules with essential session organization features.
Pricing Plans:
Starter Plan is for free where you can train up to 5 clients
Pro Plan starts from $19/month for 5 clients.
Studio Plan starts from $105/month for 50 clients.
5) My PT Hub
Best for: Personal trainers and coaches who offer training services to big groups.
My PT Hub is an application that provides a solution for multiple aspects of client and workout management and business needs. It allows training professionals to plan individual workouts, monitor the created client's progress, and make payments all in one place.
Top Features:
Create custom training plans, manage schedules, and track results.
Integrated payment processing and business tools.
For clients to explore workouts, log results, and chat with trainers.
Pricing Plans:
Monthly Plan costs $55 for unlimited clients
Annual plan costs $576 for unlimited clients
Note: My PT Hub offers a 30-day free trial to all first-time users.
Best for: Personal trainers who are into habit coaching and nutrition plans.
PT Distinction is an exceptional personal training app that enables trainers to offer their clients customized goals, workouts, and diets. The best part of PT Distinction is that the functionalities offered are helpful and practical.
For example, personal trainers can access performance-related data. Additionally, they can track the progress of clients.
Top Features:
Apps for creating personalized workouts and diets.
Client data was analyzed for performance adjustments.
App for automated reminders and integrated payment solutions.
Pricing Plans:
Basic plan costs $19.90 for 3 clients
Pro Plan costs $59.90 for 25 clients
Master Plan costs $89.90 for 50 clients
Note - 1-month free trial is available for new users.
7) Hevy Coach
Best for: Professional personal strength trainers and gym coaches with significant experience
Hevy Coach is an easy-to-use application for personal trainers and coaches with exceptional features and tools. Their tools include plans to suit each client's needs, making the platform ideal for all types of fitness and athletic coaches.
Top Features:
Templates reduce program creation time, especially on strength days.
Advanced tracking helps monitor performance and personal bests.
The calendar tool simplifies bill and payment scheduling.
Pricing Plans:
Subscription starts from $50 per month for 11-25 clients.
So, these are all the best trainer apps that will help you manage your clients wholly.
How To Choose The Top Personal Trainer App For Your Needs?
Now that you have gone through each of our handpicked personal training apps, you must have liked a couple of them to start your coaching journey.
So, how do you identify the best personal training app for you?
We have you covered! Here are some tips for picking the best app for a personal trainer:
1) Features
Each app is designed to address the different training needs of those using it. So, when keeping the app’s features in mind, ensure that the app offers everything that is vital for your training process.
Other than that, you must also consider the growth factor of a personal training platform, meaning the ways you can drive new leads to your personal training sessions.
2) User Experience
Saving time is a must for every personal trainer. The major reason why most coaches shift to an app is to avoid the hassle of maintaining several spreadsheets and updating them on a daily or weekly basis.
An app's interface must help you save time and increase client satisfaction. Make sure that the app you select is easily accessible to you and your clients on mobile as well as desktop.
3) Consider Cost
If you are someone who is just starting their personal training journey or a fitness organization, investing a huge chunk for the services that are available at a reasonable price does not make sense.
So be sure to evaluate which personal training app is value for money before investing your hard-earned money into it.
EZbook lets you track client sessions, share progress, and grow your personal training business by automating your busywork - all for free! Try it out today.
Winding Up!
Using a personal training app can seriously level up your game. You can easily track your clients' progress, comparing their "before" and "after" results. This data helps you tailor your training plans for even better outcomes.
There are tons of great apps out there, so choose one that fits your style and budget. If you're looking for something simple, affordable, and an all-in-one app, EZbook might be your new best friend in your personal training journey.
Try the free version risk-free and see if it’s a fit for your fitness business. What do you have to lose? Let's get started!
FAQs
1) How Do You Choose The Best Personal Training App For Your Business?
Consider factors like features, ease of use, flexibility, and cost to make the best choice for your coaching business.
2) What Features Should You Look For In A Personal Training App?
Basic features include logging sessions, client scheduling, tracking and sharing client progress, workouts & workout program tracking, payment tracking, and progress reporting.
3) Is There A Free Personal Training App Available?
Yes, many apps offer free plans or trials. While some offer a 30-day trial period, others such as EZbook have a free forever plan with different usage limits.
4) What Is The Best App For Personal Trainers To Track Client Progress?
Apps like EZbook, TrainHeroic, and Everfit excel at tracking client progress with features such as client session logging and scheduling. EZbook has the world's easiest, most flexible progress tracker where you can use copy-paste templates to make customized programs in seconds.
5) What Is The Most Affordable All-In-One App For Personal Trainers?
EZbook is the most cost-effective option. They charge only 10% or less of what most personal training apps cost in the market. Plus, it has a free plan that allows you to explore their services for up to 10 clients. Learn more here.
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