As a coach, you know the drill: tracking client sessions and managing multiple workout plans can eat up many hours. This highly impacts your coaching performance, which can directly affect client satisfaction.
But what if there was a way to cut down on this hassle?
According to a recent study by Stayfit, coaches who tap into the power of these savvy apps can take on up to 30% more clients. So in the same amount of time, you are growing your business by 30%. That's a game-changer!
But with hundreds of coaching apps in the market, it's tough to know which ones are worth it. Don't worry; we've got your back!
We've looked around the market and found the best apps that give you the biggest bang for your buck. These gems make it a breeze to book sessions, track your client's progress, and whip up personalized workout plans—all from your smartphone.
So, are you ready to make your coaching life a whole lot easier without breaking the bank? Let's dive into our top picks for the most cost-effective, feature-packed apps for coaches in 2025.
Let’s get started!
Why Do Coaches Need Apps To Manage Clients Successfully?
Using a coaching app can increase your efficiency. Coaches can focus on improving their client’s training sessions rather than scheduling, entering data, and doing other busy work.
Apps designed specifically for coaches can transform the way you manage your business, enhancing both client satisfaction and your own productivity. Here’s why integrating apps into your coaching practice is a game-changer:
Reducing Workload And Saving Time
As a coach, you have several tasks to take care of on a daily basis. Juggling between several things like client session management, communication, and progress tracking can be overwhelming.
This can quickly get exhausting if not managed correctly. This is where you need an all-in-one coaching app that can manage your workload effectively.
On session-packed days, you need an app to schedule and mark sessions complete on-the-go so you do not have to manually schedule them.
Now, many coaches use Excel spreadsheets to manage their data and track progress. However, this approach only increases your work to update data daily rather than automating tasks and saving time. You want to access the right information at the right time to stay effective.
For instance, scheduling apps can automatically send reminders to clients, track payments, and generate invoices, leaving coaches free to focus on what matters most: coaching clients.
That being said, if you are looking for a savvy client and session tracking spreadsheet, we have the best one for you - 100% free. Just make a copy and start using.
Improving Your Client Experiences
When tasks like tracking progress, managing schedules, and handling payments can be completed with just a few clicks, you free up valuable time to focus on what really matters: helping your clients succeed. Instead of spending hours buried in admin work, you can dedicate that time to analyzing their progress and fine-tuning their programs for better results.
This also brings an often-overlooked benefit—peace of mind. Knowing that all your client data, schedules, and payment information are neatly organized in one centralized system makes your daily operations much smoother.
This not only enhances your clients’ overall experience but also strengthens your reputation as a coach who is both professional and highly effective.
Tracking and Sharing Client Progress
One of the most powerful features of coaching apps is the ability to track and share client progress.
Depending on the type of coach you are, you will track progress in different ways. For instance, a health coach may track weight loss, fat percentage, and energy levels. Similarly, a finance coach may track their clients' portfolio growth rates.
You can use such insights for sharing progress metrics with your clients to motivate them to continue working out to achieve more outstanding results. This can also help you get additional clients as a satisfied student might recommend you to their friends and family.
Clients who receive regular progress records and feedback are more likely to remain with their coaches for the long term.
Best Affordable Apps for Coaches to Use in 2025
Best for: All types of coaches looking for an easy-to-use, affordable app that offers 1on1 and small-group coaching, whether it is online or in person.
EZbook is an all-in-one platform for coaches with an easy-to-use interface. Whether you are a basketball coach, a life coach, or a dance instructor, EZbook helps you log sessions in seconds and track your client's progress with insightful progress records.
The best part about EZbook is that it is ultra-flexible for all coaches. You can create and sell custom packages according to your services and charges.
With EZbook, you can manage your time efficiently, ensuring the quality of your coaching sessions is up to the mark.
You can use EZbook on-the-go to schedule and log sessions on the mobile app or come back after a day's work and log your day on the desktop version. You can schedule and track sessions, share client progress, and add your notes through the day in just 2-clicks.This ensures you are always on your schedule, no matter the time and place.
Share a client-view link (with no complicated sign-in process for your clients) to show them progress and their sessions.
Main features
Free forever plan. Affordable prices with 1/10th of competitor's price
Beginner-friendly interface with a navigational dashboard
Multi-device compatibility
Track and share progress with vital metrics that matter to your clients
Log into client sessions within seconds
Share client progress with them using stunning charts using a view link
Lead capture form - Grow your client prospects from social platforms and other sources
Pricing
Forever Free plan for up to 10 clients
Pro plan starts at $1.99/month for up to 100 clients
Pro Plus starts at $9.99/month for up to 300 clients
CoachVantage - The Coaching App
Best for: Coaches who offer training to small and large groups of students
CoachVantage is an efficient platform that is ideal for life and business coaches. Its powerful features, like a client portal, easy scheduling, and contract management, make managing every aspect of your coaching practice easy.
Main Features:
Session-by-session programs
Automated client enrollment
Easy client sign-ups through forms
Pricing:
Clarity plan at $29/month for 2 groups
Aha plan at 49/month for unlimited groups
Note: CoachVantage offers a 14-day free trial to all first-time users.
Best for: Coaches looking to automate their daily tasks
Practice is perfect for coaches looking for a simple, user-friendly interface to manage their clients. It offers custom client management tools, secure file sharing, and invoicing, making it easy to keep track of client interactions and payments.
If you value a seamless experience with a minimal learning curve, Practice could be the ideal choice for you.
Main Features:
Centralized client portal
Manage all client data in one place
Store and share unlimited data
Pricing:
Basic plan starts at $4 per month for 2 clients
Pro plan starts at $42 per month for unlimited clients
The team plan starts at $69 per month for unlimited clients
Note: Practice offers a 7-day free trial to all first-time users.
Best for: Coaches looking to track outcomes and optimize client engagement
Simply. Coach stands out for its deep insights into client progress. With goal tracking, engagement analytics, and ready-made coaching templates, this platform allows you to keep a close eye on your client's progress while making your coaching process more effective.
Main Features:
Goal tracking
Engagement Analytics
Coaching templates
Pricing:
For solopreneurs: Starter plan priced at $10/month for 3 clients
For Businesses: Cocreate plan priced at $79/month for 10 clients per coach
Best for: Coaches seeking to streamline their administrative tasks
If you're looking for a way to automate the administrative side of your practice, the Satori App is the ideal solution. With automated workflows, seamless payment processing, and client communication tools, it reduces the time spent on routine operations.
Main Features:
Automated workflows
Payment processing
Client communication
Pricing:
Essential plan starts at $33/month for 10 clients
Pro plan starts at $49/month for 50 clients
The leader plan starts at $124/month for 150 clients
Best for: Coaches who are in the fitness industry and need specialized tracking features
Designed specifically for fitness trainers, TrueCoach offers excellent workout tracking, progress monitoring, and client messaging.
It’s one of the perfect fitness coaching apps for trainers who want to provide their clients with a comprehensive fitness experience. It also offers tools to track performance and maintain communication.
Main Features:
Workout tracking
Progress monitoring
Client messaging
Pricing: Starts at $26.34/month for 5 active clients.
Best for: Coaches with professional experience who need to streamline several tasks
Main Features:
Session notes
Performance tracking
Custom coaching plans
Pricing:
Basic plan starts at $1/month for 2 clients
Core plan starts at $25/month for 10 clients
The premium plan starts at $55/month for 30 clients
Master plan starts at $99/month for unlimited clients
How to Choose the Right Coaching Software for Your Business in 2025
Whether you’re a life coach, fitness trainer, or business mentor, the right software can streamline your operations, help you stay on top of client needs, and free up your time to focus on coaching.
But with so many options available, how do you choose the right one? Here are all the essential steps to help you make an informed decision when selecting coaching software in 2025.
Understand What You Need
Before investing in a coaching app, it’s essential to identify your specific needs to manage your practice effectively.
Start by analyzing your current workflow and pinpointing the tasks that consume the most time. Are scheduling conflicts a constant challenge? Do you need more efficient client management tools?
By understanding your unique requirements, you’ll be able to find the right coaching app.
For instance, scheduling can become overwhelming on busy days packed with back-to-back sessions. In such cases, an app that allows you to schedule and mark sessions complete on the go can be a game-changer.
Choose Easy-to-Use Apps
One of the most important factors to consider when selecting coaching software is usability. You will want an app that’s intuitive and user-friendly, allowing you to focus on coaching rather than learning complex features.
The best apps are designed with coaches in mind, making it easy to navigate through different tasks, whether it’s managing clients, scheduling sessions, or processing payments. Look for platforms with simple, clear interfaces that won’t overwhelm you or your clients.
Look for Features to Manage Clients
Effective client management is the heart of your coaching practice. The right software should include features that help you stay organized and on top of client interactions. Here are a few features to look for:
Track Sessions and Payments: You should be able to see upcoming appointments, track past sessions, and monitor payments with ease.
Schedule Sessions: A coaching app should have the ability to set up, reschedule, and send reminders quickly so you stay organized.
Plan Client Sessions and Access Them On the Go: A good app should allow you to plan and share session notes that clients can access anytime, anywhere.
Share Client Progress Using Charts: Look for software that lets you track progress with charts, graphs, or data reports that you can share easily with clients.
Features to Help Your Business Grow
The right coaching app can also be a powerful tool to help grow your business. Here are some features that can help you expand:
Lead Capture Forms to Get All Leads Into the App: Many coaching apps offer lead capture forms that integrate directly into your system. This feature ensures you don’t miss out on any opportunities.
Client Progress Tracking Tools: Some coaching apps have built-in progress trackers that enable you to measure your client's personal bests, weight, fat percentage, and any possible fitness measurement you want.
Customizable Workout Templates: Most apps have fixed, ready-to-use templates. However, coaching apps like EZbook offer customization options in their templates as they understand that each client is unique and their fitness goals differ.
Ensure Multi-Device Compatibility
Being tied to a single device can slow you down. A coaching app with multi-device compatibility helps you stay connected and productive no matter where you are. With the right app, you’ll have access to both mobile and desktop versions, allowing you to manage schedules, check client progress, and communicate seamlessly on any device.
Whether you’re at home, at the gym, or on the road, a mobile-friendly app ensures that you can handle your business from anywhere. You can easily track and see the complete pictures with the desktop version.
This flexibility allows you to focus more on coaching and less on juggling tools, making your business run more smoothly and efficiently.
Check Whether The Price Matches With Your Budget
While features are important, pricing is significant in your decision-making process. Make sure you choose an app that offers the features you need at a price that fits your budget.
Many apps offer flexible pricing plans based on the size of your practice or the features you need. Some platforms even provide free trials or basic intends to help you test the software before committing to a paid subscription.
Always compare the available plans and look for the best value for your business.
Wrap up
Choosing the right coaching software can have a significant impact on the success of your coaching business.
By understanding your needs, selecting easy-to-use tools, and looking for features that improve client management, business growth, and time savings, you’ll be able to make a choice that aligns with your goals.
Whether you're a fitness coach, life coach, or business mentor, the right platform will help you stay organized, deliver better service, and grow your practice. If you are looking for an affordable coaching app with the best value for money, you must try the EZbook app!
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